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All our documentation is supplied in .pdf format via email, our customers also have access to their documentation on-line via our new portal with secure password access. Fully searchable and kept for your records to download as many times or whereever you need it to go for 3 years.
If you have a sudden panic for an audit under Health and Safety or ISO re accreditation, its there for you. Just log on, choose, download and see how easy this makes it for your audit.
Not sure if your equipment has been inspected or when it is due for next inspection, log on and search the equipment serial number or fleet identity.
For Fleet multi equipment customers with forklifts and other equipment, we will upload a schedule for you if requested and update it following any recent inspections. If you have additional equipment coming to site, we can database it to include it at next inspection.
Our IT services are confidential and secured with premium firewall technology, so all of your information is regularly cleansed and protected under the General Data Protection Act 2018. Any information on the system will be protected and available to key authorised personnel within your Company only. Statutory Inspections Ltd & T.E.M.S. Ltd may collect information from your Company in a variety of ways to enable us to perform our duties in carrying out inspections at your premises on your workplace equipment. This will include your contact information and details of your equipment.Reports older than 3 years will be deleted from our database.We do not use this information for any other purpose,or sell information to any third parties. If you wish to unsubscribe if we no longer carry out inspections for your Company, please email unsubscribe<at>statutoryinspections.com.
Health & Safety Documentation - Site visits
Prior to a site visit, our office staff will forward by email all the Health & Safety Documentation required. Risk assessment, Method Statement, Methodology, H&S Policy and proof of £10m Public Liability cover. If the inspector has not been to your site before, he will usually require a site induction to ensure that we comply with your site requirements. The inspector should sign in your visitors book for Fire Regulations and sign out again after the visit.
Equipment Inspection Identification & Tagging
Equipment that has been inspected should ideally be marked up clearly, so that it can be seen that the items are within current LOLER examination and when the next due date for inspection is. We use durable marine quality stickers, barcodes and numbered tags. PAT testing of electrical items used in harsh engineering environments are stickered up with a Permatag, the UK's strongest label. Cable ties of small lifting tackle is cable tied with a numbered and coloured tag scheme. Forklifts and associated equipment have a next date due sticker visible from a distance and a barcode for equipment identification.
When you look at your Thorough Examination reports, these will identify the equipment by fleet,serial number and any numbered tagging. So if smaller items of lifting equipment move around, you will be able to identify by these cables, tags or barcodings.
*Digital documentation and server disaster recovery support provided by Wytech Ltd http://www.wytech.co.uk/
Cloud & Database management system TEMS by Thorough Examination Management Services Ltd